ROC Compliance for Pvt Ltd
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“As a first-time founder, I was overwhelmed by Pvt Ltd compliance requirements. FileAbhi simplified everything. From ROC filings to statutory audit, they handled it all without missing a single deadline. We saved over ₹12,000 compared to what local CAs were charging — and got far better service. Their team even alerted us proactively about due dates and helped us stay penalty-free.You can feel they want you to grow. I’ve already referred 3 startups to them, and I’ll keep doing it!”
— Ron S Patil, Co-founder, CodeQuill
We signed up for FileAbhi's Premium Compliance Package last year, and it’s one of the best decisions we made. Our turnover crossed ₹45 lakhs this year and we were anxious about compliance mess-ups.But FileAbhi’s CA not only handled our statutory audit on time — they also guided us on board resolutions, ROC, and tax filings. Their team is eager, responsive, and genuinely wants your business to stay compliant.We trust them like our in-house team. Highly recommended for any growing Pvt Ltd company.”
— Nikita Murthy, Co-Founder, Wearly
ROC Compliance For Private Limited Company
ROC refers to Registrar of Companies. ROC is an office of Ministry of Corporate Affairs (‘MCA’) of India. All compliances to ROC are legal and regulatory in nature. ROC compliances of companies are governed by Companies Act, 2013. ROC compliances of Limited Liability Partnerships (‘LLP’s) are governed by Limited Liability Partnership Act, 2008.
It is very important for companies and LLP to be ROC compliant. All records of the company/LLP are updated with ROC. This helps to maintain transparency and boosts confidence of investors.
ROC compliances include filing returns, forms, documents. These documents provide details of company’s/LLP’s status, any change in lead position, any other company activity, etc.
Any non-compliance of the regulations may attract penalty and legal issues.
Complying with ROC regulations have benefits as listed below :
What are different types of ROC compliances for private limited company ?
ROC compliances are majorly categorised as under :
- Compulsory ROC Compliance / Annual Compliance : All regular, yearly filings (annual returns, financial statements) and disclosures are included here.
- Event-wise Compliance: These compliances are required on happening of some event within the company. For eg. Change in the company's registered office, share capital, or top management.
- Other Compliances: All miscellaneous filings required by company which are not annual or event-based fall here. These are important to maintain the company's legal status. For eg. updating director KYC and maintenance of statutory registers.
What if compliances are not honoured timely?
If the company is unable to file compliances timely, there are various consequences. The consequences may be any or some of the below:
- Financial Penalties: There are different penalties for different non-compliance. Details of penalty are given below. Payment of penalty may reduce your cash in hand.
- Legal consequences: Directors are responsible for ensuring that company fulfils the compliances within due dates. In case of non-compliance, directors are considered as defaulting members. Hence even directors may have to pay fines, face suspension or disqualification.
- Operational issues: ROC office can conduct audits of business, revoke company registration/license, or shut down businesses as necessary.
- Effect on reputation: Non-compliance can reduce trust among investors, customers, and partners.
Penalties and Offences under Companies Act 2013 can be accessed on this link
Eg - Consequences of not filing the following forms under RoC :
Form MGT-7
Every company has to file annual return in form MGT 7 within 60 days from the holding of the Annual General Meeting (AGM). A company can file MGT-7 after 60 days of AGM, but with additional fees of Rs.100/- each per day.
If the company fails to file annual return, both company and director are liable for the penalty. The Company and its every officer who is in default shall be liable to a penalty of Rs. 50,000/-. In case of failure continues, further penalty of Rs. 100/- for each day is to be paid. But the maximum penalty is Rs. 5,00,000/-.
If the company fails to file its Annual Return for continuous 2 years, then such companies are considered as “inactive company”. The Registrar could issue a notice to the company for striking-off its name from MCA records.
Form AOC-4
Every Company has to file a copy of the financial statements along with other documents in Form AOC-4 within 30 days of the date of AGM.
If the company fails to file AOC-4 In case of failure, both company and director are liable for the penalty. The Company and its every officer who is in default shall be liable to a penalty of Rs. 10,000/-. In case of failure continues, further penalty of Rs. 100/- for each day is to be paid. But the maximum penalty is Rs. 2,00,000/- for the company and Rs. 5,00,000/- for the director.
If the directors of the company have failed to file both Form MGT-7 and AOC-4 for continuous 3 years, then they are disqualified to be re-appointed in the same company or appointed as director in any other company for next 5 years.
A quick checklist of all the compliances?
The ROC compliance calendar is given below:
Particulars | Form Name | Due date |
Filing of Financial Statements | AOC-4 | Within 30 days of AGM |
Annual Returns | MGT-7 | Within 60 days of AGM |
Annual General Meeting (AGM) | Minutes of AGM | Within 30 days of AGM |
Declaration for Commencement of Business | INC-20A | Within 180 days of incorporation |
Appointment of first auditor | Within 30 days of incorporation | |
Appointment of new auditor | E-form ADT-1 | Within 15 days of the AGM |
Conducting first Annual General Meeting | Within 6 months from financial year-end | |
Conducting Board meeting | Within 30 days of incorporation | |
Annual Returns for Small Companies/OPCs | MGT-7A | Within 60 days of the AGM |
Filing of Board Resolutions | MGT-14 | Within 30 days of passing the resolution |
Return of Deposits | DPT-3 | By June 30th each year |
Appointment/Resignation of Directors | DIR-12 | Within 30 days of appointment or resignation of director |
Change in registered office | INC-22 | Within 30 days of change |
Increase/Decrease in Authorized Share Capital | SH-7 | Within 30 days of passing the resolution |
Allotment of Shares / Return of allotment | PAS-3 | Within 30 days of allotment |
Transfer of shares | SH-7 | Within 60 days of transfer |
Creation/modification of charge | CHG-1 | Within 30 days of creation/ modification |
Registration of satisfaction of charge | CHG-4 | Within 30 days of satisfaction |
Director KYC Submission | DIR-3 KYC | By September 30th each year |
Maintenance of Statutory Registers and Books of Accounts | Throughout the financial year | |
Directors’ Report | At least 21 days before the AGM | |
Circulation of Financial Statements and Other Relevant Documents | At least 21 days before the AGM |
There are some non-registrar compliances. These do not directly involve the ROC. They are governed by other regulatory bodies and laws. For eg, periodic payment of tax GST, TDS, TCS, Advance Tax; monthly/quarterly/annual GST returns; filing of Tax Audit Report, Income Tax Returns, etc
How FileAbhi.Com can help you in completing your ROC compliances?
We provide expert guidance for your company/LLP. We help in simplifying the compliance process right from registration to other corporate filings. Our solutions are personalised as per your company's needs.
Our team has in-depth knowledge of Indian business laws and regulations. We will ensure that every compliance requirement is fulfilled within timeline. Whether you are a startup or an established company, you can contact FileAbhi.com for your needs.
FAQ Section: ROC Compliance For Private Limited Company
1. Are compliances for a private limited and LLP Same?
No, LLP has less compliances as compared to a private limited company. There may be some similar compliances in both company and LLP. But LLP has more flexibility.
2. How do I know if the compliances are done?
All compliances can be checked online on MCA website. Visit the link > Select ‘ MCA Services’ > Select ‘Company E-filing’ from the dropdown > Select ‘Check ROC Filing Status’ to view company’s filing status > Put company's Corporate Identification Number (CIN) or LLP’s Limited Liability Partnership Identification Number to see the details.
The quick links to check filing status is given on this link
3. What to do if we have missed the compliances?
A company/LLP can ask for an extension in the due date for filing a ROC form. The company/LLP has to state the reason for the extension. The ROC may grant an extension if it finds that the reason is valid.
There may be penalties for non-filing of forms, etc. In some cases, companies can apply for a compounding of offenses with the MCA to reduce penalties. But this depends on a case-to-case basis.